Production Meetings

Regular meetings with the production team and director ensures that all changes and updates can be talked through, and looked at from all angles. For example, changing the height of a platform will affect the lighting designer as well as the set designer, and may have additional safety and cost implications.

Minutes should be taken and circulated for each meeting, so that there's a record of discussions and decisions.

Sample Production Meeting Minutes coming soon

Women in Production Management

A forum held at the ABTT Trade Show, June 2018, organised by the Production Managers Forum (UK). 

External Links

Discussion Forums

• Podcast: Production Meetings Essential listening

Equipment

• Ironclad Performance Work Gloves [Los Angeles, CA, USA]
• Pockit Utility holsters & accessories for your tools [USA]
• Setwear Gloves, belts, bags [CA, USA]

Health & Safety

• RU Safe? information and guidance about safety in small venues [UK]
• The Purple Book - The Purple Guide to Health, Safety and Welfare at Music and Other Events [UK]
• The Yellow Book - ABTT Technical Standards for Places of Entertainment Safety standards and guidelines for venues. [UK]

Jobs

• Cue2Cue SM/Production Agency
• Gallowglass Event Crews in UK & Mainland Europe [UK & Europe]
• Parents & Carers In Performing Arts [UK]

Resources

• Allan Chapman & James Insurance Public Liability Insurance etc. [UK]
• Birkbeck-Jerwood Space London Rehearsal Room Survey 2016
• Crew Cover Insurance Public Liability Insurance etc. [UK]
• La Playa UK Public Liability Insurance etc. [UK / USA]
• Production Managers Forum - Conversations About Production Managemetn Series of Videos
• Theatre Digs Booker Touring Accommodation Finder [UK]
• Wrightsure Insurance Public Liability Insurance [UK]

Software

• AutoCAD Viewer
• Autodesk AutoCAD
• Autodesk Fusion 360 CAD Free for students & startups
• Bluebeam Markup, annotate and share drawings [USA]
• CAD 4 Theatre CAD training [UK]
• Capture Lighting Visualisation Software [Sweden]
• Depence Show Visualisation & Programming
• Gantt Project Free Gantt chart and project planning
• Modelbox CAD drawings of UK venues [London, UK]
• Omnifocus To Do List management
• ShoFlo Collaborative Show Calling Software [USA]
• Theatron Planning Software for Productions [Finland]
• TurboCAD range 2D and 3D CAD
• Vectorworks

Unions / Associations

• AAPTLE Alliance of Associations & Professionals in Theatre and Live Events [UK]
• ABTT (Association of British Theatre Technicians) Training, Advice, Membership [London, UK]
• Actors Equity [American actors and stage managers] [USA]
• BECTU Broadcasting, Entertainment & Cinematograph Trade Union (UK) [London, UK]
• IATSE International Alliance of Theatrical Stage Employees [USA]
• LPA Live Performance Australia
• NCDT (National Council for Drama Training) [London, UK]
• PLASA UK Professional Lighting & Sound Association [UK]
• Production Managers Forum Support Network & Professional Development [UK]
• USITT United States Institute for Theatre Technology [USA]

Last update: 5 August 2026